Privacy Policy

Last updated: [3/12/25]

Eastbourne Runs (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your information when you interact with us, visit our website, or take part in our events.

By using our website or engaging with us, you agree to the terms of this Privacy Policy.

1. Who We Are

Eastbourne Runs organises running events for the local community, raising funds for a range of local charities.
For the purposes of UK data protection law, we are the Data Controller responsible for your personal information.

If you have any questions, you can contact us at:
eastbourneruns@gmail.com

2. Information We Collect

We may collect and process the following types of data:

Information you provide to us directly

  • Contact form data: first name, last name, email address, and your enquiry.

  • Emails sent directly via CTA buttons: any details you include in your message.

  • Event communication details: such as volunteer information, staff contact details, or organisational contacts when liaising with charities, schools, or suppliers.

Information we collect automatically

  • Cookies and tracking technologies when you use our website.

  • Google Analytics data, such as:

    • pages visited

    • time spent on the website

    • browser and device information

    • approximate location (not precise)

Information provided by third parties

  • Charity partners

  • Event suppliers and contractors

  • CRM systems (current or future)

  • Procurement platforms

  • Microsoft Teams communication data

We do not collect or store payment details, as no payments are taken through our website.

3. How We Use Your Information

We may use your information for the following purposes:

  • To respond to your enquiries

  • To manage event administration and communication

  • To coordinate with volunteers, schools, charities, suppliers, and contractors

  • To keep accurate records relating to events, bookings, and operational needs

  • To improve our website through analytics

  • To comply with legal and regulatory requirements

  • To maintain internal records for business operations

  • To manage future CRM communications (where applicable)

We will never sell your personal data.

4. Legal Basis for Processing

We process your data under one or more of the following lawful bases:

  • Consent – e.g., when you submit a contact form.

  • Contract – to fulfil arrangements relating to events or partnerships.

  • Legitimate interests – such as responding to enquiries, coordinating events, or improving our website.

  • Legal obligation – where we must retain certain records.

5. How We Share Your Information

We may share your data with trusted third parties when necessary, such as:

  • Event suppliers and contractors

  • Charity partners

  • CRM or email management platforms (current or future)

  • Website hosting providers

  • IT and technical support

  • Communication tools such as Microsoft Teams

  • Analytics providers such as Google Analytics

All third parties are required to process your data safely and lawfully.

We do not sell or trade your personal information with any other organisation.

6. Cookies

Our website uses cookies to help us:

  • Improve user experience

  • Understand site performance

  • Analyse visitor behaviour

A cookie banner notifies you on your first visit. You may adjust your browser settings at any time to refuse cookies.

7. Data Retention

We keep your personal data only for as long as necessary for the purposes described in this policy, including:

  • Responding to enquiries

  • Managing events

  • Meeting legal or operational requirements

We regularly review the information we hold and securely delete what is no longer needed.

8. Data Security

We take appropriate technical and organisational steps to protect your personal information from unauthorised access, loss, misuse or disclosure.

However, data transmission over the internet cannot be guaranteed to be completely secure.

9. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate information

  • Request deletion of your data

  • Object to processing under certain circumstances

  • Withdraw consent at any time (where processing is based on consent)

  • Request restriction of our use of your data

  • Request data portability

To exercise any of these rights, contact us at:
eastbourneruns@gmail.com

10. Links to External Websites

Our website may contain links to other sites (e.g., charity partners).
We are not responsible for the content or privacy practices of those websites.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.